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Platform Features

Everything Your School Needs

A comprehensive suite of tools designed specifically for African schools — from student enrolment to graduation, we've got you covered.

Students Teachers Attendance Results Fees Timetable ID Cards
Module 1

Student Management

Complete student lifecycle management — from enrolment to graduation. Every record in one place, always up-to-date.

Rich Student Profiles

Photo, admission number, date of birth, gender, guardian contacts, class assignment, and health information all in one profile.

Bulk CSV Import

Migrate existing records in minutes. Download our template, fill it in, upload — the system handles duplicates and validation automatically.

Parent Linkage

Link multiple parents/guardians to each student. Parents get their own login to view attendance, results and fee status.

Smart Search & Filters

Filter by class, section, status, gender. Search by name or admission number. Export filtered results to CSV.

Student Records
KA
Kwame Asante
Class 6A · ADM-2024-001
Active
AB
Abena Boateng
Class 5B · ADM-2024-002
Active
KO
Kofi Owusu
Class 6A · ADM-2024-003
Active
EA
Esi Agyeman
Class 4C · ADM-2024-004
Inactive
Showing 4 of 1,247 students
Module 2

Teacher Management

Manage your entire teaching staff with professional records, subject assignments, and department tracking.

Staff Profiles

Employee ID, qualifications, specialization, join date, contact details, and photo — all in one clean profile.

Subject Assignments

Assign teachers to subjects and classes. Teachers see only their assigned classes in the attendance and results modules.

Bulk Import

Import your entire teaching staff from a CSV file. The system automatically creates login accounts and sends credentials.

Teaching Staff
ME
Mr. Emmanuel Kumi
Mathematics · EMP-001
Active
AA
Mrs. Akua Acheampong
English Language · EMP-002
Active
KB
Mr. Kofi Boateng
Science · EMP-003
Active
3 of 62 staff shown · All active
Module 3

Attendance & QR Scanner

The fastest way to take school attendance. Use QR codes on ID cards, or mark manually with status options.

QR Code Scanning

Scan student ID card QR codes with any device camera. Instantly marks attendance — no internet latency.

Manual Bulk Marking

See all students in a class, mark present / absent / late / excused in one screen. Save everything with one click.

Term Reports & Analytics

Attendance summaries per student, per class, per term. Identify chronic absentees before it becomes a problem.

Dark Mode Support

The QR scanner works perfectly in both light and dark environments — great for morning gate duty.

QR Attendance Live
22
Present
3
Absent
2
Late
1
Excused
AK
Ama Korantema
Present
KB
Kwabena Boateng
Present
EO
Esi Owusu
Absent
MA
Mensah Asante
Late
Module 4

Results & Report Cards

Enter subject scores and generate professional report cards with one click. Configurable grading scales to match your curriculum.

Easy Score Entry

Enter class test, exam, and continuous assessment scores per subject. Auto-calculates totals and letter grades.

Printable Report Cards

Generate beautifully formatted report cards with school logo, student photo, grades, remarks, and attendance summary.

Configurable Grading

Set your own grade boundaries (A1–F9, or custom). Works with GES grading, BECE, WASSCE, and private school scales.

Term 2 Results — Class 6A
Mathematics
87
A1
English Language
74
B2
Integrated Science
91
A1
Social Studies
68
B3
Overall Average 80.0 — A2
Module 5

Fee Management

Track every cedi. Define fee structures, record payments, chase outstanding balances, and generate official receipts — all in GHS.

Fee Structure Builder

Create different fee types (tuition, PTA, sports, etc.) per class and term. The system knows what each student owes.

Payment Recording & Receipts

Record cash, mobile money, or bank payments. Generate printable receipts with payment reference instantly.

Outstanding Balance Tracker

See at a glance who owes what. Filter by class, export the list to follow up with parents directly.

Fee Summary — Term 2, 2025
Tuition Fees
Total: GHS 450.00 · Owed: GHS 0.00
Paid
PTA Levy
Total: GHS 50.00 · Owed: GHS 50.00
Outstanding
Sports Fees
Total: GHS 30.00 · Owed: GHS 0.00
Paid
Library Fees
Total: GHS 20.00 · Owed: GHS 20.00
Outstanding
Total Outstanding GHS 70.00
Module 6

Timetable Planning

Build and publish class timetables online. Teachers and students can view their schedules from any device, anytime.

Drag-and-Drop Builder

Assign subjects and teachers to time slots visually. The system warns about clashes automatically.

Teacher View

Each teacher sees only their own schedule. No confusion about which class they're teaching and when.

Print & Share

Export timetables as PDF to print and display in classrooms. Students see their class schedule in their portal.

Class 6A Timetable — Monday
7:30–8:30
Mathematics
Mr. E. Kumi
8:30–9:30
English Language
Mrs. A. Acheampong
9:30–9:50
Break
9:50–10:50
Science
Mr. K. Boateng
10:50–11:50
Social Studies
Mrs. F. Asante
Module 7

ID Card Generation

Generate professional, print-ready ID cards for students and staff. Includes QR codes for quick identity verification and attendance scanning.

Bulk Generation

Select an entire class or department and generate all ID cards in one batch. Print-optimised layout at 85.6mm standard card size.

QR Codes Included

Every card has a unique QR code encoding the student or staff ID. Scan it at the gate for instant attendance marking.

School Branding

Cards display your school logo, name, colours, and contact details. Students and staff carry your brand everywhere.

Accra Progressive Academy
Excellence in Education
STUDENT IDENTITY CARD
AK
AMA KORANTEMA
Class 6A
Admission No.ADM-2024-001
Academic Year2025/2026
QR
Scan for
quick
attendance
Accra Progressive Academy · 0302-123456

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